The CNfans warehouse process for spreadsheet orders is typically completed within 12 to 24 hours after an item arrives from the domestic seller. This core processing window includes crucial steps such as logging the item's arrival, conducting a thorough quality control (QC) inspection with detailed photos, and securely placing the item into your personal storage. The total duration from your initial order submission until the item is warehoused and ready for international shipping is primarily influenced by the seller's domestic shipping time, which commonly ranges from 2 to 5 days.
Table of Contents
- What is the Standard Warehouse Processing Timeline?
- How Does the Spreadsheet Ordering Process Work?
- What Are the Key Stages of Warehouse Processing?
- What Factors Can Influence Processing Times?
- How Do Warehouse Operating Hours Affect Your Order?
- Why Might My Order Status Be "Purchased" for a Long Time?
- How Can I Track the Progress of My Spreadsheet Order?
- What Should I Do If There Is a Delay in Warehouse Processing?
- Why Choose CNfans for Your Spreadsheet Orders?
What is the Standard Warehouse Processing Timeline?
Understanding the complete journey of your order is essential for setting realistic expectations. The process is a sequence of steps, each with its own timeframe. While our warehouse processing is swift, the total time is a sum of several stages, beginning the moment you submit your spreadsheet.
The timeline is not just about our warehouse; it starts with the seller in China. Once our purchasing team buys your requested item, the seller must ship it to our facility. This domestic shipping phase is often the most variable part of the entire process. Once the item is in our hands, our team acts quickly to get it ready for your review and final shipment.
To provide a clear picture, here is a breakdown of the typical timeline for an order placed through the CNfans spreadsheet system.
| Stage | Typical Duration | Key Notes |
|---|---|---|
| Spreadsheet Order Submission | Immediate | Your order enters our system as soon as you submit it. |
| Order Purchasing | Within 24 hours | Our agents purchase the items from the specified sellers (e.g., Taobao, 1688, Weidian). |
| Domestic Shipping (Seller to Warehouse) | 2 - 5 days (highly variable) | This depends entirely on the seller's location, stock status, and shipping carrier. |
| Warehouse Processing | 12 - 24 hours | This begins upon arrival and includes check-in, QC photos, measurements, and storage. |
| Item in Storage | Up to 90 days (free) | The item is stored securely, waiting for you to submit it for international shipping. |
How Does the Spreadsheet Ordering Process Work?
The CNfans system is designed for simplicity and efficiency, revolving around a user-friendly spreadsheet. Unlike complex platform interfaces, our method allows you to consolidate all your desired items from various Chinese e-commerce sites into a single, organized file. You simply provide the product links, specify details like size and color, and our team handles the rest.
Once you submit your spreadsheet, our dedicated purchasing agents take over. They navigate the Chinese marketplaces, communicate with sellers, and secure your products. This eliminates the language barrier and payment complexities for you. After purchase, the order status changes to "Purchased," and the focus shifts to the logistics of getting the item to our warehouse, where the hands-on processing begins.
What Are the Key Stages of Warehouse Processing?
The term "warehouse processing" covers a few critical actions our team takes to ensure you receive exactly what you ordered in the best possible condition. Each stage is meticulously documented, and the results are made available to you directly through your CNfans account.
Item Arrival and Check-in
As soon as a package arrives at our facility, it is scanned and logged into our system. Our team immediately cross-references the item with your order details. We verify that the package corresponds to the correct order number and user account. The item's status in your account is updated to "Arrived," signaling that it has successfully completed its domestic journey and is now in our care.
Quality Control (QC) Inspection and Photos
This is arguably the most valuable step in the CNfans warehouse process. We don't just store your items; we inspect them. Our team carefully unpacks the product and takes a series of *high-resolution QC photos* from multiple angles. These images allow you to see the item's color, details, logo placement, and overall condition.
Beyond standard photos, we provide free measurement photos for apparel and footwear. This helps you confirm that the size is correct before spending money on international shipping. If any obvious flaws, defects, or discrepancies (like the wrong color) are found, we note them and await your instruction. This proactive quality check empowers you to request a return or exchange with the seller, saving you time, money, and disappointment.
Warehousing and Storage
After the QC process is complete and the photos are uploaded to your account, the item is repackaged and moved to its designated spot in our secure warehouse. Your account status for the item will change to "Stored." From this point, CNfans offers 90 days of free storage. This generous period allows you to consolidate multiple orders from different sellers into a single, cost-effective international parcel, maximizing your shipping savings.
What Factors Can Influence Processing Times?
While our team operates on a consistent schedule, several external factors can impact how quickly your items move through the pipeline. Being aware of these variables will help you better predict your order's timeline.
Domestic Seller Shipping Speed
The single biggest variable is the seller. After we purchase your item, the seller must prepare and ship it. Some sellers ship within 24 hours, while others may take several days. Factors include their stock levels, order volume, and whether the item is a "pre-sale" product that has not yet been manufactured. CNfans has no control over this part of the process, but we provide you with the domestic tracking number whenever possible so you can monitor its progress toward our warehouse.
Warehouse Workload and Peak Seasons
Our warehouse can become exceptionally busy during major shopping holidays and sales events, such as 11.11 (Singles' Day) and 618 (Mid-Year Festival). During these periods, the sheer volume of incoming packages can slightly extend the 12-24 hour processing window. We scale our operations to manage these peaks, but minor delays are possible due to the influx of orders across the entire logistics network.
Chinese National Holidays
China has several major national holidays during which businesses, including sellers and logistics companies, shut down completely. Our warehouse also operates on a reduced schedule or closes during these times. Processing and shipping will pause and resume after the holiday period. Key holidays to be aware of include:
- Chinese New Year (Spring Festival): Usually in late January or February, this is the longest holiday, often lasting 1-2 weeks.
- Golden Week (National Day): A week-long holiday starting around October 1st.
- Other public holidays: Dragon Boat Festival, Mid-Autumn Festival, and Qingming Festival can also cause 1-3 day delays.
Issues with the Item
If our QC team discovers a problem with your item—such as damage, a significant stain, or the wrong size/color being sent by the seller—the process is paused. We will notify you immediately with photos of the issue. Processing will only continue once you decide whether to accept the item, return it for a refund, or exchange it for a new one. While this adds time, it ensures you are in full control of the quality of items you ship internationally.
How Do Warehouse Operating Hours Affect Your Order?
Our warehouse operates during standard business hours in China. The typical operating schedule is 9:00 AM to 6:00 PM (Beijing Time, GMT+8), Monday through Saturday. Packages that arrive at our facility outside of these hours, such as overnight or on a Sunday, will be logged and begin the processing queue on the next business day. For example, an item arriving at 8:00 PM on a Tuesday will be processed on Wednesday morning.
Why Might My Order Status Be "Purchased" for a Long Time?
Seeing an order status remain as "Purchased" for several days is a common point of concern, but it is usually normal. This status simply means that we have successfully bought the item, but the seller has not yet shipped it. The delay is almost always on the seller's end. This can happen if the item is a pre-order, temporarily out of stock, or if the seller has a large backlog of orders to fulfill. We recommend patience, but if the delay exceeds a week, feel free to contact our support team, and we can inquire with the seller on your behalf.
How Can I Track the Progress of My Spreadsheet Order?
CNfans provides a transparent system for tracking every step. After your order is purchased, you can monitor its status through your personal account dashboard. The status will update sequentially:
- Ordered: Your request has been received.
- Purchased: The item has been successfully bought from the seller.
- Arrived: The item has reached our warehouse.
- Stored: The item has passed QC, photos are available, and it is in storage.
The most significant update is the arrival of your QC photos. This is your confirmation that warehouse processing is complete and the item is ready for your review.
What Should I Do If There Is a Delay in Warehouse Processing?
If you notice that an item's status has been "Arrived" for more than 48 hours without updating to "Stored" or without QC photos appearing, you can take action. First, check if the delay coincides with a weekend or a Chinese public holiday. If not, the best course of action is to contact our customer support team with your order number. They have direct access to our warehouse logs and can investigate the reason for the delay and provide you with a prompt update.
Why Choose CNfans for Your Spreadsheet Orders?
Navigating the world of international shopping can be complex, but it doesn't have to be. CNfans specializes in simplifying the entire experience through our efficient spreadsheet orders system. We offer a service that prioritizes transparency, quality, and customer control.
With our *meticulous QC inspections*, *free high-resolution photos*, and *90 days of complimentary storage*, you are equipped with all the tools to make informed decisions. Our process is designed to act as your trusted eyes and hands on the ground, ensuring that what you buy is what you get. By handling the purchasing, inspection, and consolidation, we empower you to shop from China with confidence and ease.